Michigan Elite Sports Academy (“we,” “us,” or “our”) operates the AthletesSuite Academy platform and the AthletesSuite mobile app (together, “the Service”). This policy explains what the Service collects, why, who else sees it, and how long we keep it.
Accounts are issued by an academy to its own athletes, coaches, and trainers. You cannot sign yourself up. The academy decides who has an account and what training records are kept about you.
We collect only what the Service needs to run a training program:
We want to be specific here, because these are the things people reasonably assume a sports app does:
The app asks for camera access for one purpose: scanning the barcode on a packaged food so you do not have to type its nutrition facts. The camera preview is processed on your phone to read the number. No image or video is uploaded, stored, or seen by us. You can decline camera access and type the barcode number instead, or enter the food by hand.
Notifications are optional and are asked for separately. Push notifications tell you when your academy schedules or changes something; they are delivered through Apple. A rest timer can post a local notification when a rest period ends — that one is created and shown by your phone and is never sent to us or to Apple. Declining either permission leaves the rest of the app fully usable. You can change your mind at any time in iOS Settings.
To run the Service: to show you your schedule and workouts, to record what you did, to let your academy’s coaches and trainers do their jobs, to send you the notifications you asked for, and to keep the Service secure and working.
We do not sell your information. We do not share it with advertisers. We do not use it to train machine-learning models.
Inside your academy
Your coaches, trainers, and directors see the training records for the athletes they are responsible for. Nutrition is narrower: only trainers, directors, and administrators can see it, and coaches cannot. Other athletes cannot see your records.
Your school
Michigan Elite Sports Academy delivers its program in partnership with Brighton Area Schools, which issues the hockey grade and the physical education grade for participation. Academy staff use the attendance, testing, and performance records described above to report those grades to the district.
The Service itself does not transmit anything to the district: there is no integration between this software and any school system. Academy staff share what the school requires. Once the district holds a record, it is a school record, kept and governed under the district’s own policies — so a request to see, correct, or remove it has to go to Brighton Area Schools, not to us.
Service providers
We use a small number of providers to operate the Service. They process data on our instructions only:
We may also disclose information if the law requires it, or to protect someone’s safety.
The app is built to work without a signal, so your schedule, workouts, and anything you log are stored on your device and synced when you reconnect. Your sign-in credentials are held in the iOS Keychain. Deleting the app removes this local copy; it does not delete your account.
You can delete your account from the app, under More → Profile and settings. Deletion is immediate and cannot be undone. Here is exactly what happens.
Deleted permanently
Retained, and why
Your attendance, testing results, coach evaluations, and the numbers from your logged workouts are kept. These records document the hockey grade and the physical education grade that Brighton Area Schools, our education partner, issues for your participation. They are the coursework behind an academic grade, and we cannot destroy them on request without destroying the basis for a grade already awarded.
When you delete your account, these records are detached from your login: the account identifier is removed from them, and they remain with the academy as part of its student records rather than as part of a user account.
Retention period: we retain these records for seven years after the end of the last school year in which you participated, after which they are deleted. The period is set to cover the time the associated Brighton Area Schools records are kept, so the coursework behind a grade outlives neither the grade nor the school’s own record of it.
If you believe records about you are being kept without a basis, contact your academy — and us, at the address below — and we will review it.
The Service is intended for athletes aged 13 to 18 and for academy staff. It is not directed to children under 13, and we do not knowingly create accounts for them. Accounts are issued by the academy, which is responsible for obtaining any parental consent its program requires. A parent or guardian may contact us at the address below to review or request deletion of their child’s information, subject to the retention rules in section 9.
Data is encrypted in transit and at rest. Access is enforced in the database itself, so an athlete can reach only their own records and staff can reach only the athletes in their academy. No system is perfectly secure, but this is the standard we hold ourselves to.
If we change what we collect or how we use it, we will update this page and change the date at the top. Material changes will be communicated through your academy.
Questions about this policy, or about the information we hold about you, can go to your academy directly, or to us at privacy@athletessuite.com.